Our tools are developed to make the sharing functionality our priority. You can also use this guide to synchronize (create identical copies) Outlook between your two or more PCs (i.e. laptop and desktop). We are planning to expand our product functionality to synchronize PCs using network folders, flash drives, using a central server, etc. These updates will be published as a free addition to the existing product and/or as a new product. Please contact our sales for more details.
Here are our recommendations and steps on how to synchronize Outlook between different computers.
1. You should have a minimum of one different e-mail account for each PC. It is recommended that you use these accounts for the sharing/synchronizing purpose only. If you don't have such an account, set up a new one for each PC (name1@company.com for PC1, name2@company.com for PC2).
E.g.: you already have two PCs with Microsoft Outlook installed and have the same e-mail account on both. You will need to set up two additional separate accounts, or make changes to your account configurations on both PCs in order to have one e-mail account that is not included in the other PCs e-mail account list. There are plenty of free pop3 e-mail accounts (such as Yahoo, Gmail, etc.) that you can set up in order to use our system.
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Note: If you use the same e-mail account on both PCs for sharing purposes, you will have an increasing internet-network traffic, items duplications. Synchronization will not work if you use the same e-mail account and the account is not configured to leave a copy of messages on the server.
2. Start and adjust the initial sharing and synchronization settings from one of the PCs using the e-mail account chosen for sharing/synchronization purposes.
E.g.: You have an e-mail account, name1@company.com, on PC1 and name2@company.com on PC2. Start sharing from PC1: Click the Management Panel available from the ShareO menu or from the ShareO toolbar. Select a folder you want to share and click the "Add" button and add name2@company.com. Adjust the folders sharing settings. Repeat this procedure for all the folders that you want to synchronize. Click "OK". Click Send/Receive.
3. Go to the next computer (PC), install the product and click "Send and Receive" on the Outlook toolbar or menu. You will receive invitations to share folders. If you want to receive information in the main folders such as the default Calendar, Inbox, Tasks folders, you can browse and select these default folders before you accept (click "OK") this invitation. Otherwise, the program will create a subfolder to place the received folder content when you click "OK".
For more information about sharing folders click here.
If you still have any questions please contact us.