shareo Security Pack

Click on the underlined links.

The ShareO Security Pack features secure communications between users of shared Microsoft Outlook folders by enabling password encryption of ShareO data e-mail messages using the highest Advanced Encryption Standard (AES-256), which is used in military, government, and enterprise applications. With the security pack enabled, you can share your Outlook data and documents with other users securely. You can be sure that all password protected data communications between shared and encryption enabled Outlook folders on different PCs are secure. The Security Pack is targeted for Private, Enterprise, Government, and Military customers that require an additional layer of security for shared data communication.

Note: The Security Pack is an optional advanced feature of ShareO and requires a separate license that is not available for trial. A different password can be enabled for different folders (group of users-sharers).

Enabling the Security Pack:

The Security Pack is included in the ShareO installation. There is no additional setup file to install it.

1. Purchase a separate Security Pack license here. Every user needs an individual license.

2. Activate the ShareO Security pack on all of the users' PCs. Learn more by clicking here.

3. Please make sure that all of your sharers are ready and:

3.1. Have installed and activated ShareO

3.2. Have installed and activated the ShareO Security Pack

3.3. Have the same default or folder password as yours

3.4. Have read the instructions on how to use the Security Pack (this page)

4. Enable security and set the default password.

4.1. Select Options from the "ShareO Menu" on the Microsoft Outlook Menu. ShareO options will display.

4.2. Select the Security tab.

4.3. Check the "Enable encryption/decryption..." box. The "Set Default Password" dialog box will display.

4.4. Enter the same default password twice into the password fields of the "Set Default Password" dialog box (Use a safe password: a combination of minimum of 8 characters, 2 numbers and 2 capital letters. Remember it.). Click "OK".

4.5. The "Set Default Password - Confirmation" dialog box will display. An important note is included: please read it!

4.6. Click "OK.

5. Pass the folder or default password and these instructions on to your sharers via a secure channel or method (do not use email).

6. You are almost done. Please read the important notes below.

Important Notes:

All new folders that you are sharing will be automatically shared with the default password encryption enabled.
In order to share data using the Security Pack, the password in the shared folder must be the same.
All the changes in the already shared folders will be sent encrypted. To avoid that, uncheck "Enable encryption..." for each folder you don't want to share encrypted in the "Updates Options" dialog box available from the management panel.
There is no password restore feature. Please, remember your password.
If you change your password, inform other sharers immediately, to prevent a possible loss of data.

What happens when you receive encrypted data for the first time:

If the ShareO Security Pack is not enabled, the Password Accept dialog box will display. Click the Activate button to activate the Pack or accept later if you do not have the activation code and folder password. To get the password, please contact the folder sharer. To get the activation code, purchase it here.
If the Security pack is enabled, the Password dialog will appear. If you know the Password for the shared folder, enter it and click "Accept". Otherwise, click "Accept Later" and contact the folder sharer to get the password. If the password of the shared folder is the same as your default password, the password dialog box will not display.
If you click "Accept Later", the Password Accept dialog or the Password dialog boxes will display the next time you start Microsoft Outlook.

Enable/Disable Security (encryption), change password for the selected folder

Different passwords can be enabled for different folders (group of users-sharers). There are two methods/options available to enable/disable security for new or already shared folders. They available from:

The sharing Wizard's Advanced step (Open the folder you are sharing or are planning to share. Click the "Share..." button on the Microsoft Outlook toolbar. Check the box "Set up other advanced sharing settings..." during the Wizard). Check/uncheck the box "Enable data encryption". Click here for the screenshot.
The "Updates Options" dialog box is available from the management panel. Check/uncheck the box "Enable data encryption". Click here for the screenshot.
Change the folder Password by clicking the Password button.

After your set up the folder password, the Update Option dialog box will be updated with the "Folder Password" message to the left of the "Password" button.

Note: Inform other sharers immediately, to prevent a possible loss of data.

Links: